Filing Fiasco: How to Help Organize Your Business from the Inside Out

Filing Fiasco How to Help Organize Your Business from the Inside Out

Organizing office files

In the world of business, strong organization skills can be a major asset to your overall productivity. After all, it is easier to work in a clean office than in a cluttered mess. Here are a few tips that will make sure your business is cleaned out and running as efficiently as possible.

Use the Cloud

The newest technological craze of this decade has been cloud technology and for good reason. Cloud-based tools allow you to effectively save your files without cluttering your personal storage. For example, Google Drive will let anyone store 15GB for free. Additionally, they allow clients and other professionals the opportunity to collaborate on documents. In this way, cloud systems not only helps with digital storage, but with direct client communication.

Organize Your Hard Files

The only thing that takes up more time than searching for digital files is searching for paper files. This is a great time to invest in the services of a document shredding company like Vital Records Control. They will not only clear out your filing cabinet but ensure that no sensitive information can get out. Once all the extra files have been shredded, there is nothing left to do but start organizing what is left. Pick an organizational system and stick with it. Date, subject, alphabetical, it doesn’t matter as long as you follow through. Uniformity is incredibly important for keeping track of everything.

Lose the Paper Receipts

In the modern age, there is no real reason to keep paper receipts around. The IRS is happy to accept electronic receipts, so the only thing paper receipts can accomplish is an addition to the office clutter. As an alternative, find a receipt management device or smartphone application. This scanner will allow you to leave paper receipts in the past and send any important information straight to your accounting system.

The only thing you’ll need to be mindful of is the scanner’s data exportation capabilities. Make sure it can send data to any sort of accounting application you use, as it is easier to manage your accounts and receipts this way. By dropping the paper receipt trend, you will clear away piles of unnecessary junk from your business and day-to-day life.

The worst thing you can do after planning a method of organization is to not follow through. Pick a route that is right for your business, then stick with it. You will find your business cleaner and more efficient before you know it.

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Brooke Chaplan

Brooke Chaplan is a freelance writer and blogger. She lives and works out of her home in Los Lunas, New Mexico. She loves the outdoors and spends most her time hiking, biking and gardening. For more information contact Brooke via Twitter @BrookeChaplan

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