If you own a business, then you’ll know all about the importance of keeping costs down. And if you’re just starting out, then you’re probably gulping at the price of your set up costs. So saving money where you can should be a key priority. But how? Read on for a few ideas about how to save money on your business technology costs.
Computer Hardware
Think creatively to reduce the amount of work stations you need. Do you necessarily need 30 work stations for 30 staff? Introducing flexible working patterns could allow you to implement a ‘hot desking’ system so not everyone needs a computer at the same time. Research also shows that staff allowed work/life balance flexibility makes the workforce more productive. So if it’s possible for your business, why not give it a chance?
Software
Instead of investing in costly software, more and more businesses are embracing cloud based technologies. This is especially useful if you’re just starting out, or constantly having to update computer systems and invest in software and technical support. The advantages of working in the cloud include;
Flexibility: You pay only for what you use. If for example, you need more bandwidth, you simply extend it in the cloud.
Back Up and Disaster Recovery: You’ll have the peace of mind to know that precious documents are backed up and can be easily retrieved.
Collaboration: Documents are easily shared amongst the workforce.
Cost: The greatest advantage is the savings you’ll make on capital expenditure by reducing the amount of money you need to find for expensive software. You’ll also be saving money on technical support and updates.
Cut Website Costs
Rather than spend money on expensive web developers and hosting, there are some truly great platforms to build your own site on these days. Many are simple to use, with stylish templates to work from. These types of sites are becoming more innovative all the time; http://www.siteglide.com for example, is a cloud based web design service which incorporates a comprehensive business management tool kit. That way, you’ll be saving not only on your website and development but on your CMS and CRM systems too.
Cut Phone Costs
Spending time on the telephone can be costly, especially if overseas calls are involved. So many businesses are turning to VoIP technology to run phones over the internet.You can either buy VoIP enabled phones for the purpose or rent an online service where you rent a virtual phone system. It’s possible to save around 25% on calls by using VoIP, and you’ll also save on separate line rental. Equally, you can set up online conference calls to save money on travel. What’s not to like?
Energy
Did you know that around 40% of your total energy use in the office goes on lighting alone? Or that just switching off the photocopier when it’s not in use can save around £50 per year? Conduct an energy audit and see how much you can save on energy each year. The results will surprise you!
Wendy Lin is a writer and entrepreneur. She owns 2 business finance consultancy companies and sells high end custom watercolour art.
Marty Huggins
